DAKOTA ALANO SOCIETY, INC.
BOARD MEETING MINUTES
January 19, 2020
The Board Meeting opened with the Serenity Prayer at 5:03 pm. Introductions were made and the Twelve Traditions were read by Noah D.
Board members present: John F., Sarah C., Daren G., Jerry H., Noah D., Pat B., Paul T., and Martha D.
Board members absent: Jean D.
Guests: Adam, Susan
Secretary's Report: Martha reported that after sending out the December meeting minutes which Jean D. had taken, she had received only clarifications from Jean. Noah made a motion to approve the minutes as revised. John seconded the motion and the motion passed.
Treasurer's Report: Sarah C. reviewed the December 2019 Meeting Donation Summary, Profit & Loss Statement, and Balance Sheet. Jerry, Jean, and Sarah met in the past month to complete Quickbooks training. Martha made a motion to approve the financial documents. Paul seconded the motion and the motion passed.
Visitor Questions and Concerns: none
Literature & Medallions: Daren said he is not aware of any literature needs at this time. Noah noted there were group donation envelopes (cash) in the literature cabinet; Sarah retrieved.
Facilities Maintenance: Pat discussed reconciliation with Sarah for blinds and screen door. Pat relit the water heater pilot light. Jerry will talk to Church about water heater since it has gone out several times. Filter for coffee maker needs to be replaced; Menard’s doesn’t carry it. Pat will check Home Depot or online.
Publications & Public Relations: John reported that he has not yet done the newsletter, but did talk with Susan about taking it over and will produce one soon.
Supplies: Paul reported that he will be getting some supplies this month, although due to ongoing question about whether he can utilize an Alano debit card or prepaid card, he may not be able to independently purchase in full what is needed. Sarah will check with Jean about this (Jean was looking into it with Wells Fargo).
House Security: Noah reported that he has spoken to the Chair of the Safety Committee and will attend their meeting next Saturday.
Debit card/prepaid card: Tabled until next month.
Sonar pest removers; have been installed on main level and upstairs. Donated by friend of Jean.
Thermostat: need to talk to maintenance guy from church.
Cleaning sign: Jean put updated cleaning list in each cubby and John posted one on the bulletin board.
Parking Lot Light - light on outside of house that floods the yard has been fixed. Parking lot light near garbage cans is still out. Church fixed the one but not the other. Jerry will follow up. Paul mentioned that there was an incident with the light by the garbage cans; that perhaps it was blinding to a driver who almost hit someone walking. Noah suggested than putting an LED light would be less glaring.
Detox obligation: Jean had texted the Board to say someone new has taken it over.
Motion to Close:
The meeting closed at 5:50pm with the Lord's Prayer at 5:50pm.