DAKOTA ALANO SOCIETY, INC.
BOARD MEETING MINUTES
May 16, 2021
The Board Meeting opened with the Serenity Prayer at 5:06 pm. Introductions were made and the Twelve Traditions were read by Daren G.
Board members present: Daren G., Brian O., Sean M., Pat B., Noah D., John F, Joe H. and Jean D.
Board members absent: Martha D.
Guests: none
Secretary's Report: Martha was absent but had emailed to the Board the meeting minutes for both March and April. Jean made a motion to approve the March Board minutes. Brian seconded the motion and the motion passed. Jean made a motion to approve the April Board minutes. John seconded the motion and the motion passed.
Treasurer's Report: Jean reviewed the financial documents (April Donation Summaries, Profit & Loss Statements, Balance Sheets and Wells Fargo banking statements). Approval was tabled until next month due to group deposit amounts not yet reconciled.
Visitor Questions and Concerns: none
Committee Reports:
Literature & Medallions: Noah reported no inventory needs at this time.
Facilities Maintenance: Pat reported that the upstairs toilet and the steps need repair. Daren will talk to the church.
Publications & Public Relations: John reported nothing needed at this time.
Supplies: Joe reported supply inventory good at this time.
House Security: Sean reported that Brian still needs keys. Daren will reach out to Jerry to get his keys. If he doesn’t have a set, then will make new ones.
Old Business:
DAS website donations: Jean asked for final approval to move ahead with this. She noted concern that it will be harder to track which meeting the donation came from. John made a motion to approve adding a mechanism to the website for donations. Brian seconded the motion and the motion passed.
Key retrieval: Martha reported that key set was retrieved from outgoing trusted servant Greg and given to new trusted servant David. Past Board Member Jim M. was contacted and said he was never given a set of keys.
Google Voice rotation; calls this past month: Martha had emailed that she had 6 calls in the past month routed to her phone. All were people asking for information about AA. Daren will take the rotation for this coming month. Martha will change Google Voice setting so calls are routed to his phone.
Board Meeting time: Board agreed to keep the time as it is.
Contact list on door: John will update.
Gopher State Coordination: No volunteers yet. The Board discussed taking ownership over this if no volunteers come forward by next Board meeting. Jean asked that Martha email the trusted servants asking for Gopher State volunteer help.
New Business:
Summer picnic: Daren will talk to Jerry about what the date is.
COVID restrictions: From now, the Board agreed that each meeting can decide its own protocol. Masks are unnecessary if vaccinated, per State, but if not vaccinated, people are encouraged to keep wearing. Coffee service okay. Keep cleaning recommendations in place. Pat made a motion that the Board will continue to follow the MN mandates for changes. Sean seconded the motion and the motion passed. John will update the signs inside the house.
The meeting closed with the Lord's Prayer at 6:00 pm.
Respectfully submitted,
Joe H