DAKOTA ALANO SOCIETY BOARD MEETING MINUTES
February 21, 2016
The meeting opened at 6:02 pm. Dan read the 12 Traditions.
Board Members present: Dan, Mark, Andre, Martha, Phil, Mike, Lee, Lonnie
Absent; Michon
Guests: Brad, Paul.
Secretary's Report: Martha reported that there had been no suggested modifications to the draft January Board minutes emailed to the Board. Dan made a motion to accept the minutes. Lee seconded the motion and the motion passed.
Treasurer's Report: Mike reviewed the January 2016 Meeting Donation Summary, Profit and Loss Statement, and Balance Sheet. Dan made a motion to accept the January financial documents. Mark seconded the motion and the motion passed.
Literature & Medallions: Lee reported that supplies are in good shape; he will obtain a 9-year medallion for the cabinet.
Facility Maintenance: Dan reported he replaced battery in smoke detector. Dan reported that he has heard no complaints or seen troubling signs indicative of continued mice issue.
Publications & Public Relations: Andre reported that we have new meeting cards. Mike suggested re-design of card to reduce replication cost. Andre will talk to Susan about re-design.
Supplies: Mark reported he will pick up pop.
House Security: no report
Archives: no report.
Visitor Questions/Concerns: Paul requested that he and his sponsor be allowed to use the House for when they want to meet, and have a key for that purpose. Martha read the Key Distribution Policy; noted that it would need to be amended if we want to allow non-Board members/non-Squad leaders to have keys. Mark, Mike and Andre made recommendations for alternative sites that sponsor/sponsees can use. Request was not granted.
OLD BUSINESS
Gopher State Roundup: Brad reported he will continue his involvement with general organization with primary focus on food. Mike reported he submitted payment for the hospitality room reservation.
Coffee machine: Dan reported that new machine has been purchased and he will hook it up. Total cost was $592. Mark said he ordered new carafes which will be delivered in a week or so.
Air ducts: Tabled until next month.
Pledge drive: Mike printed up forms, asked if Andre would make a flier to post on the end of the table for squad leaders to read. Andre agreed to do this as well as put in next newsletter.
NEW BUSINESS
Disruptions at meetings: Andre reported that several people have mentioned disruption due to a specific member. This member attends meetings most days of the week. On one occasion he stole from the group donation basket. His presence has intimidated newcomers. No physical confrontations. He has mental or cognitive health deficits which likely limit his ability to appropriately engage socially. Mike questioned whether this is a Board issue, or up to the individual group(s) to address. Phil suggested that this could be considered a Board issue. Dan, as a representative of the Thursday night meeting (not as a representative of the Board) offered to address the issue.
Dan made a motion to close the meeting at 6:50 Andre seconded the motion and the motion passed. The meeting ended with the Lord's Prayer.
Respectfully,
Martha D