DAKOTA ALANO SOCIETY, INC. BOARD MEETING MINUTES
November 19, 2023
The Board Meeting opened with the Serenity Prayer at 5:06 pm and introductions were made.
Board members present: Mark W, Josh S, Kay W, Brian M, Gary B, Reed B, Michael H (via phone)
Board members absent: Rickey J, Pat F
Guests: Dan C, Mary, Becky, Adam
Secretary's Report:
September Minutes were emailed, and no corrections or omissions were recommended. Kay made a motion to approve, and Brian seconded the motion. The motion passed.
Treasurer's Report:
Josh reported on the October Financial Documents (Donation Summaries, Profit & Loss
Statements, and Balance Sheets). Net loss of $2,200 over the last year ($185 per month). Gary motioned to approve October financials. Reed seconded motion. Motion approved.
Proposed budget for 2024 was reviewed. Agreed to formally vote on 2024 budget at December meeting.
Still waiting for response from IRS on non-profit status filing. Josh will follow-up. Electronic payment ready to implement, contingent upon filing approval.
Motion to add Mark W, Josh S and Gary B as Key Executives on Wells Fargo banking accounts. Reed seconded motion. Motion approved.
Visitor Questions and Concerns:
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Huge thank you to Becky and several other volunteers for the deep cleaning on the House on
November 11th. Kay/Josh will destroy old documents in upstairs bathroom cabinets. Old tub in upstairs bathroom will be covered with painted piece of plywood.
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Dan C. recommended initiatives to increase donations and reduce expenses that will improve proposed 2024 budget to net neutral, at a minimum. Action: Cost containment/financial accountability initiatives (ie. posting financials/meeting donations on white board, trusted
servants review at each meeting) to be discussed at December Board Meeting.
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Dan C. - thermostat programming has failed in the past. Action: Discuss wi-fi enabled thermostat at December meeting.
Committee Reports:
Literature & Medallions: Mark W reported….he has ordered additional Twelve by Twelve copies. Many meetings have consolidated individual medallions into a single collection.
Facilities Maintenance: Michael reported…..recommendation to remove wall-mounted paper towel dispensers, as they are seldom-used. Seconded by Josh. Motion approved.
Publications & Public Relations: Brian reported…..updated listing with all Board members and
contact info. will be posted on door by December. DAS email distribution list and contact list has been updated.
Supplies: Pat was absent. A few supplies are needed. Becky has a list and will post on bulletin board. Action: Pat will replenish within the next week.
House Security: Kay reported…..Kay is in the process of updating the comprehensive inventory of all keys.
Old Business:
Sunday Morning Meeting: No new updates. Church is OK with the Sunday Morning meeting to
continue at the White House for now, as long as there are no capacity issues with parking, given the Sunday morning Church service.
New Business:
Carpet Replacement: Will re-visit at December meeting. Board agreed that full replacement not necessary at this time. Action: Josh to get quote from ZeroRez for full steam-cleaning, as he was formerly employed there.
December Meeting: Scheduled for December 17th. With the Holidays, we will determine if there will be a quorum, or if we need to re-schedule. Will also consider virtual option to ensure quorum.
Thanksgiving Meeting/Gratitude Meeting: The House will be open on Thanksgiving for the regularly scheduled 5:30 PM and 7:30 PM meetings. Additionally, a Gratitude Meeting is
scheduled for 9:00 AM on Thanksgiving.
Gopher State Coordinator: Will be added to agenda for December meeting.
Questions/Concerns:
Vaping/E-Cig Usage in the House: An updated posting will be added to the Bulletin Board/Front
Door that “No Smoking is Allowed in the Premises, including Vaping and the Use of E-Cigarettes.” Motion to Adjourn made by Reed. Seconded by Josh. Approved.
Closed with the Lord’s Prayer at 6:00 PM.