DAKOTA ALANO SOCIETY, INC. BOARD MEETING MINUTES
December 17, 2023
The Board Meeting opened with the Serenity Prayer at 5:04 pm.
Board members present: Rickey J, Mark W, Josh S, Brian M, Gary B, Reed B, Michael H, Pat F
Board members absent: Kay W
Guests: Trevor, Jolene, Adam
Secretary's Report:
November Minutes were e-mailed, and one minor correction was recommended and made. Mark made a motion to approve, and Josh seconded the motion. The minutes were approved.
Treasurer's Report:
Josh reported that there has been no response yet from the IRS on Non-Profit filing status. Thus, no ability to start electronic payment option for members until we receive approval.
Motion was made to remove Jeff C. as Primary Admin in QBO, Add Josh S. Motion was approved by a vote of 8-0.
Motion was made to remove Jerry H. from Wells Fargo account as Key Executive. Motion was approved by a vote of 8-0.
Josh reported on the November Financial Documents (Donation Summaries, Profit & Loss Statements, and Balance Sheets). Net income of $480 for November. Brian motioned to approve November financials. Mark seconded motion. Motion approved.
Proposed budget for 2024 was reviewed. Cost containment recommendations for both Gopher State and the House Picnic in 2024 were made by Josh, including removing providing food at Gopher State with House funds, consistent with the House By-laws. Motion made by Reed to approve changes, and Brian seconded the motion. Motion approved by a vote of 8-0.
Committee Reports:
Literature & Medallions: Mark W reported….he replenished Twelve by Twelve copies. He has ordered additional Big Books.
Facilities Maintenance: Michael reported…..Water issue has been resolved. White House and adjacent house owned by the Church run on the same well. Water was shut-off to the other house, since it will not be occupied over the winter. Water is back on now, and actions will be taken by church to ensure pipes don’t freeze in other house. Socket will be replaced in one of the ceiling fans, rather than complete replacement of both fans in the main meeting room.
Publications & Public Relations: Brian reported…..will be reviewing our website content this month and making updates, as needed.
Supplies: Pat reported…he will be doing an inventory of all supplies. Will make it more clear to all members where the supply closet is located. Pat will be out in late January/February. Gary has agreed to manage supplies in Pat’s absence.
House Security: Kay was absent. No issues discussed.
Old Business:
Carpet in Main Meeting Room: We will get an estimate from Michelle to replace the carpet with LVP flooring in 2024.
Vaping/Use of E-Cigs in House: Action - Brian will post a sign in the entry/kitchen area.
New Business:
Thermostat: Action - Michael will replace the locked cover for the thermostat. The thermostat itself does not need to be replaced; however, it will be re-programmed to heat more efficiently based on meeting schedule.
Gopher State Coordinator: Will be discussed at January Board meeting, along with registration and fund-raising campaign. Framework for 2024 Gopher State Budget approved in Financials discussion.
Summer Picnic: Budget for 2024 reviewed and approved in Financials discussion. Action - Brian will secure date with City of Eagan (he is an Eagan resident). Josh has contact info.
Safety Discussion: Concerns expressed by a couple of members with Adam’s behavior. Rickey discussed issues with Adam and they are resolved for now. Brian agreed to be secondary liaison with Adam if Rickey not available.
Side Door: Was found un-locked. Action - Reed to post Trusted Servant responsibilities (which include checking side door) on table in main meeting room.
Board Member or Visitor Questions/Concerns:
Trevor reported that he attended District Meeting last week. There was a slight District budget surplus, and the team agreed to buy extra Big Books and send to treatment centers in the district.
Motion to Adjourn made by Rickey. Seconded by Mark. Approved.
Closed with the Lord’s Prayer at 5:57 PM.