DAKOTA ALANO BOARD MEETING MINUTES
Sunday March 20, 2016
The meeting opened at 6:05. Introductions were made. Mark read the 12 Traditions.
Board Members present: Dan, Mark, Martha, Phil, Mike, Lee, Michon, Lonnie
Secretary's Report: Martha reported that there had been no suggested modifications to the draft February Board minutes emailed to the Board. Lee made a motion to accept the minutes. Michon seconded the motion and the motion passed.
Treasurer's Report: Mike reviewed the February 2016 Meeting Donation Summary, Profit and Loss Statement, and Balance Sheet. Mike reported that he and Phil met at the bank yesterday to get him signed onto the account. He will being assuming some treasurer duties in the next months. Dan made a motion to accept the February financial documents. Mark seconded the motion and the motion passed.
Literature & Medallions: Lee reported that medallions are replenished.
Facility Maintenance: Dan reported the new coffee maker is in place. Old one has been put in supply closet for Gopher State hospitality room. Dan reported that there have been ongoing/periodic issues with bathroom being left in unsanitary state. Trusted servants are responsible for ensuring House cleanliness before locking up and leaving. Fliers to remind trusted servants will be put in each group cubby. Martha will talk to Andre about making flier. Also include ensuring that coffee machine is turned off. Dan also noted that he will rectify attic fan controller situation. Lonnie will let Church know that we are fixing attic fan.
Publications & Public Relations: No report; Andre emailed prior to meeting and confirmed that duties from last month were completed.
Supplies: Mark reported that supplies are replenished. Meeting card holders on table need re-filling; Michon will do so after meeting.
House Security: Lee suggested changing locksmith vendors (when situation warrants), as current situation requires use of two different vendors (Babcock and MN Lock & Key), both of whom are out of town. Lonnie will go to MN Lock & Key this week to get add'l keys made.
Archives: No report.
Gopher State: Hospitality room is paid for. Mike suggested that after next Board meeting, 'pass the basket second time' begin.
Pledge Drive: Mike reported that fliers have been placed on the table and a notice in the newsletter.
Air Duct Cleaning: Michon called vendors and received new bids; $300-400. Michon will schedule. Dan made a motion to approve the air duct cleaning up to $450. Mark seconded the motion and the motion passed.
Disruptive Member: Issue has been satisfactorily resolved.
Thomson Reuters was the company that requested additional information from the Dakota Alano to do a matching fund process. Mike provided necessary paperwork to the company.
Lonnie reminded the Board that three Board terms will be ending in September and asked that Board Members begin to share/promote nominations.
Dan made a motion to close the meeting at 6:45. Michon seconded the motion and the motion passed. The meeting ended with the Lord's Prayer.