May 2015 Minutes
DAKOTA ALANO SOCIETY BOARD MEETING MINUTES
MAY 17, 2015
The meeting opened with the Serenity Prayer at 6:00pm. Introductions were made and the Twelve Traditions were read by Gary S .
Board members present: Lonnie L, Martha D, Lee G, Mike F, Mary Jo C, Dan W, Michon P
Board members absent: Rusty S
Guests: Gary S, Susan H, Brad C
Secretary's Report: Mary Jo made a motion to approve the April Board Meeting minutes. Lee seconded the motion and the motion passed.
Treasurer's Report: Mike reviewed the April 2015 Meeting Donation Summary, Profit & Loss Statement, and Balance Sheet. Martha made a motion to accept the April financial statements. Dan seconded the motion and the motion passed.
Visitor Questions and Concerns:
Brad said that at the Wednesday 8pm meeting there was a disruption due to person there who was likely intoxicated. He asked if there is anything that another group uses (that could be shared with their group) as a reading which addresses this issue.
Squad Leader Reports: none
Literature & Medallions; Mary Jo reported that she had gone to Minneapolis Intergroup yesterday and bought literature and medallions. She filled up the literature rack with newcomer information.
Facilities Maintenance (Rusty): Mike reported that he took care of arranging for new trashcans to replace the old ones.
Publications & Public Relations (Dan W): No report.
Supplies (Michon): Supplies are up to date. Michon took home rags used for cleaning yesterday to wash at home.
House Security (Lee): No report.
Archives (Martha): Two old binders were found in Alano closet; Martha will look through and digitize anything noteworthy.
Church update: Asbestos was checked; no asbestos present. Church will have estimate back this week for whole lower level to be done with commercial flooring. Once the estimate is in, a discussion will occur about how the cost will be split between the Church and the Alano. Church is considering creation of handicap accessible opening. Mike noted that add'l aspects of the Alano are not wheelchair accessible, although ramp entrance could make those with limited mobility easier able to come in. Michon mentioned as well that there is water damage under the kitchen sink. Lonnie will have church maintenance assess.
Spring Cleaning today - 7 people attended
Gopher State Roundup - Brad reported he needs additional staffing for room and encouraged people to continue to mentioning at their meetings the volunteer needs at the Hospitality Room. Funds are being raised for food. Brad will use his credit card upon check in. He said we are missing one cooler. Gary will donate his for use at the event. Brad will take coffee machine from the basement. $450 in cash so far out of $700 needed. Brad asked if he can have copies to post at Gopher State. Susan will coordinate with Brad.
Summer Picnic: Michon reported that she was unable to change the time for the picnic for this year. The picnic is on July 12th from 5-10. Reservations have been made for 2016 and 2017; both on a Saturday night from 5-10. Reservation forms will be archived.
Open Board Position: No one came to the meeting tonight to express interest in being appointed to fill the 3-month remainder of Mark's 1st year. This position will remain open until the Annual Membership Meeting.
New Business: None
Motion to Close:
A motion to close the meeting was made by Mary Jo. Mike seconded the motion and the motion passed. The meeting closed with the Lord's Prayer at 6:42 pm.