DAKOTA ALANO BOARD MEETING MINUTES
JULY 19, 2015
The meeting opened with the Serenity Prayer at 5:59 pm. Introductions were made and the Twelve Traditions were read by Rob M .
Board members present: Lonnie L, Martha D, Lee G, Mike F, Mary Jo C, Dan W, Michon P
Board members absent: Rusty S
Guests: Gary S, Rob M, Brad R, Susan H
Secretary's Report: Martha reported that she had received no corrections to the June minutes distributed. Mary Jo made a motion to approve the minutes. Lee seconded the motion and the motion passed.
Treasurer's Report: Mike reviewed the June 2015 Meeting Donation Summary, Profit & Loss Statement, and Balance Sheet. Mike noted that the "Dues & Subscriptions" expense was for QuickBooks. Martha made a motion to accept the April financial statements. Michon seconded the motion and the motion passed.
Visitor Questions and Concerns: Brad asked if the Alano could be used for a Sponsorship Workshop. Was told yes, space can be used if it is not being used for a meeting.
Squad Leader Reports: None
Committee Reports:
Literature & Medallions (Mary Jo): Mary Jo reported that she purchased materials at Intergroup.
Facilities Maintenance (Rusty): Lee reported for Rusty; said there are no current concerns.
Publications & Public Relations (Dan W): Dan had no report. Susan reported that she had 500 meeting cards printed with the updated website address.
Supplies (Michon): Michon reported that the pop machine is operational. Lee asked if the pop machine should fall under Facilities Maintenance, rather than Supplies. Michon asked about mopping supplies for new floor when it is installed; Brad suggested getting higher quality mop set up. Michon suggested that we get manufacturer's recommendations for best cleaning method.
House Security (Lee): Lee reported on the July Quarterly Squad Leaders' Meeting which was held before tonight's Board meeting; said that it went well. Lee suggested that we post on the table, for squad leaders to read, a notice of the Annual Membership Meeting. Lee also suggested the Alano could save some money by ripping out existing flooring ourselves. Once date is nailed down, volunteers will be sought. Replacement of steps leading up to back door will be put on hold for now; will be discussed again in the fall. Church has financial constraints.
Achives (Martha): Nothing to report.
Old Business:
Church update: Lonnie reported that he and Mike met with the church to discuss flooring. Lonnie will be going with Nadyne from the church on 7/22 to pick out tile and carpet tiles for the meeting room. Gary suggested getting additional tiles for future repairs/replacements. Lonnie said that the estimate is $7-8,000; which will be split evenly with the church. The Alano's portion of cost will be taken from checking account. Mike suggested that once new flooring is in, high quality utility rugs be purchased.
Gopher State Roundup Reconciliation: Brad reported that $543 was collected for expenses. Brad reported total expenditure was slightly over $900. Difference was just under $400. Damage deposit was returned in full. Lonnie thanked Brad on behalf of the Board. Mike will check on amount collected in donations; believes it will balance out with total expenditure.
Summer Picnic: Regarding the picnic held one week ago, Michon said next year it would be good to have a dedicated clean up crew. Gary reported doing a head count at one point of 60 people.
New Business:
Annual Membership Meeting: Lonnie suggested that we post an announcement on the table for squad leaders to read, and also put a notice in the newsletter. There will be four open Board positions.
Motion to Close:
A motion to close the meeting was made by Martha. Mary Jo seconded the motion and the motion passed. The meeting closed with the Lord's Prayer at 6:34 pm
Respectfully submitted,
Martha D